Privacy Policy

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About this policy

This policy describes how the Office of the Commissioner of Accounts for the Circuit Court of Chesterfield County (the “Office,” “we,” “us”) handles information collected through this website at https://chesterfieldcoa.com.

This policy covers the website only

This policy applies to information contained within this website. It does not apply to fiduciaries’ inventories, accountings, affidavits, receipts, vouchers, or other filings and correspondence submitted to the Office in connection with a fiduciary matter.

Materials filed with the Commissioner of Accounts are handled under Virginia law and the rules and orders of the Circuit Court. Those materials, and the reports the Commissioner files with the Court, may become part of the public court record. If you have questions about the treatment of a specific filing, contact the Office directly or consult your attorney.

Information we collect

Information you provide

If you contact the Office through a form on this website, we collect what you enter. That may include your name, email address, telephone number, the fiduciary matter or estate name you reference, and the content of your message.

Information collected automatically

Our web server and hosting provider record standard technical information when you visit, including your IP address, browser type and version, operating system, referring page, pages viewed, and the date and time of your visit. This information is used to operate the site securely and to diagnose problems.

Information we do not collect

This website does not process payments. It does not ask for Social Security numbers, financial account numbers, or dates of birth.

Cookies

This website uses only the cookies necessary to operate. These support core functions such as page delivery, security, and, for staff, signing in to the site’s content management system. We do not use advertising or tracking cookies, and we do not sell or share information with advertisers.

How we use information

We use the information described above to:

• respond to inquiries submitted through the site
• operate, secure, maintain, and improve the website
• detect and prevent abuse, spam, and attempted intrusions
• meet the Office’s obligations under Virginia law and the direction of the Circuit Court

We do not sell information collected through this website, and we do not use it for advertising.

Sharing

We share information collected through this website only:

• with service providers who operate the site on our behalf, such as web hosting, email delivery, and spam filtering, and only as needed to provide those services
• with the Circuit Court, the Clerk of Court, or other officials where required in connection with a fiduciary matter
• where required by law, subpoena, court order, or other lawful request

Security

We maintain reasonable administrative and technical safeguards for this website, including encrypted connections (HTTPS), current software, and restricted administrative access. No website can be guaranteed completely secure, and we cannot guarantee the security of information transmitted to us over the internet.

Links to other sites

This website links to other sites, including the Chesterfield County Circuit Court, the Clerk of Court, the Supreme Court of Virginia, and other public resources. We are not responsible for the content or the privacy practices of those sites. Please review their policies separately.

Children

This website is directed to fiduciaries, attorneys, and members of the public conducting business with the Office. It is not directed to children, and we do not knowingly collect information from children under 18.

Your choices

You may contact the Office at the address below to ask what information from the website we hold about you, or to request deletion of a message you sent through the contact form. Requests concerning materials filed in a fiduciary matter are governed by court rules and Virginia law rather than by this policy.

Changes to this policy

We may update this policy. The revision date at the top of this page will change when we do, and material changes will be noted here.

Contact